Certificates
Digital Certificate Storage for Landlords
Why digital certificate storage is now the standard for UK landlords — and how to migrate from paper without pain.
The Landvale Team·Updated 1 July 2026·5 min read
Key takeaways
Digital storage is required practice, not a nice-to-have.
Each certificate needs property, type, expiry and issuer tags.
Tamper-evident audit logs are the gold standard.
Sharing should be role-based, not attachment-based.
Migrating a portfolio is a one-property-at-a-time job.
Why digital is now the standard
Councils increasingly ask for evidence electronically. Insurers want digital-first documentation on claims. Accountants want cloud access. Every downstream party in the landlord ecosystem now expects digital.
What good digital storage looks like
•Each document tagged to property, type, expiry, issuer.
•Tamper-evident audit log — every view, every download logged.
•Role-based access — agent, accountant, contractor, tenant.
•Automatic OCR — search inside every PDF.
•Automatic expiry tracking — a certificate becomes a reminder chain.
Landvale's certificate vault
Every certificate you upload is OCR'd, tagged, cross-referenced to the compliance calendar and shared via role. The audit log is tamper-evident and admissible.
Pillar guide
The Complete UK Landlord Compliance Guide
→
Frequently asked questions
Yes — HMRC and councils accept digital copies.
