Property Management
Going Digital: Property Records That Actually Work
Why cloud-based property records outperform folders and spreadsheets — and how to migrate without a big-bang project.
The Landvale Team·Updated 1 July 2026·6 min read
Key takeaways
Digital records aren't about paperless — they're about searchable and shareable.
Every document needs a property tag, a date and a type.
Cloud storage is the minimum; a purpose-built platform is the standard.
Migrations work best one property at a time.
MTD makes digital records a legal requirement from 2026.
Why digital wins
Paper records fail three tests: they can't be searched, they can't be shared, and they can't be produced from another city. Cloud-based records pass all three.
The one-property-at-a-time migration
Migrate a portfolio one property at a time. Upload the property's certificates, tenancies and invoices for the last 12 months, and stop maintaining the old spreadsheet for that property. Repeat monthly.
Landvale's digital records model
Every document — certificate, tenancy, invoice, photo — is tagged to a property, a category and a date. Search is instant, sharing is role-based, and every action is audited.
Frequently asked questions
Certificates, tenancy agreements, deposit protection, inventories, inspection reports, invoices, receipts, insurance schedules.
