Accounting
Contractor Invoice Management for Landlords
How to organise contractor invoices without losing your Saturday to admin.
The Landvale Team·Updated 1 July 2026·5 min read
Key takeaways
Every invoice needs a property tag, a job reference and a category.
Capture on receipt — not at month-end.
Mobile capture beats desktop upload every time.
VAT-registered contractors need the invoice to show VAT.
Landvale auto-matches invoices to bank transactions.
Capture at the moment of receipt
The single highest-leverage habit is snapping the invoice as it arrives — email, WhatsApp or paper — and letting the software attach it to the job and the payment.
Match to bank transactions
Every invoice pairs with a bank payment. Software that auto-matches on amount, date and contractor name saves hours.
Landvale's invoice workflow
Email or upload the invoice to Landvale; the AI extracts date, amount, contractor and job, tags the property, and matches it to the outgoing bank payment automatically.
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The Complete Guide to Landlord Accounting
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Frequently asked questions
Ask for one — HMRC needs the record. A text confirming amount, date and job at least gives an audit trail.
