Property Management
Property Maintenance Records That Stand Up in Court
The maintenance records every landlord should keep — and for how long.
The Landvale Team·Updated 1 July 2026·6 min read
Key takeaways
Every maintenance job needs a request, an action, an invoice and a photo.
Photos before and after are the single highest-value evidence.
Retention is at least six years — longer for anything structural.
Contractor invoices must show the property address.
Landvale ties every job to the property, tenant and contractor.
The four things to record per job
•The original request (tenant email, call log, inspection note).
•The action taken (contractor booked, part ordered, resolution).
•The invoice (with property address).
•Photos before and after where relevant.
Retention windows
•Routine maintenance — 6 years.
•Structural works — indefinitely.
•Anything referenced in an inventory or deposit dispute — 6 years from tenancy end.
Landvale's maintenance ledger
Every maintenance job in Landvale ties a tenant request to a contractor booking, an invoice upload and photo evidence — indexed against the property forever.
Frequently asked questions
Yes — they establish the timeline for repair obligations.
